Are AI tools becoming more powerful and viable to use in the workplace?

ChatGPT has been a hot topic lately.

If you haven't heard of ChatGPT, let's ask Jasper which is another AI powered platform designed for content generation, to provide us with a definition of what ChatGPT is:

ChatGPT is an AI-powered platform designed to help users create engaging and conversational content in real-time. It uses a natural language understanding (NLU) model to understand user input and accurately generate responses that match the user's tone and style. Additionally, ChatGPT offers support for multiple languages, allowing you to generate content in different languages with ease.

Pretty cool, right?

Let's expand this topic further, as using AI to help create content is proving to be one of the more popular uses of these tools. So let's ask Jasper what the difference between ChatGPT and Jasper is for content creation:

For those looking to generate content more quickly and easily, two of the most popular tools are ChatGPT and Jasper. This blog post will look at how both tools can be used for content creation, and offer a comparison of the two options in terms of features and usability.

ChatGPT is an AI-powered platform that helps users create engaging and conversational content in real-time. The tool uses a natural language understanding (NLU) model to understand user input, allowing it to accurately generate responses that match a user’s tone and style. Additionally, ChatGPT offers support for multiple languages, allowing users to generate content in different languages with ease.

Jasper is an AI writing assistant that offers an array of features designed to help you produce high-quality content faster than ever before. With Jasper, you can create engaging social media posts, blog posts, tweets, short stories, and much more - all with a few simple commands. Unlike ChatGPT, Jasper cannot execute physical tasks such as sending an email or contacting a person, but it does follow instructions from the user very well without asking questions first.

In terms of usability, both tools are very easy to use and require minimal setup time before they are ready to start generating content. On top of that, both platforms also provide options for output formatting - with ChatGPT offering HTML/Markdown conversion & optimization capabilities while Jasper only supports Markdown formatting for now.

Overall, both tools provide powerful capabilities when it comes to creating content quickly and efficiently - making them ideal choices for anyone who needs quality written material fast! While each service has its own advantages depending on your needs and preferences, ultimately it's up to the user to decide which one best suits their goals for content creation.

Of course, with any of these tools, a human is still required to proofread and make necessary tweaks. Let AI do the heavy lifting, but it still needs a human touch.

Are you using AI tools?

Are personal devices putting your organisation at risk?

Does your organisation allow employees to 'bring your own device(s)' (BYOD)?

Years ago, the trend shifted from strictly company-issued devices to allowing employees to BYOD.

The motivation was simply convenience. With a surge in smartphones and devices, it seemed an easier choice for organisations to just allow users to use their own devices rather than issuing company ones for all staff.

That trend is now reversing, and the main reason is the security and control of company data.

Simply put, there just isn't an easy way to completely secure access to company data for employees using personal devices.

We currently provide clients with recommendations on how users can improve security when accessing company information, but they are simply recommendations, and without having control over those devices, you're putting the organisation at risk.

The issue for those organisations that have allowed BYOD, is the cost and project scale involved in replacing all personal devices with company-issued ones.

For those that use an offshore team, it's also commonplace to allow them to use personal devices.

Microsoft released Windows 365 not too long ago, which delivers a full, personalised PC experience from the cloud to any device, giving workers and organisations power, simplicity and security for hybrid work.

This adds to the already existing Microsoft Azure Virtual Desktops (AVDs) which are a bit more complex to set up and configure but are better suited if you have a larger team and wish to pool resources and save costs.

Either of these solutions is a great way of addressing BYODs in organisations and the associated cyber security dilemma, reducing the risk and improving cyber intelligence.

Multitasking is a myth.

Many wouldn't agree with me on that statement.

Multitasking is just failing at multiple things at once. Doing multiple things at once just means we're spreading our attention across multiple things, rather than just giving all our attention to one thing and doing it well.

So why do we try to convince ourselves that this is one of our skills?

I'm as guilty of this as the next person!

You should see my computer by the end of the day. I have so many tabs open in multiple browsers, and so many files and apps open, it would make some people's eyes twitch!

The irony is that I convince myself that by doing so I can quickly access everything I need, yet I often have trouble finding what I need and would be better off just opening what I need when I need it.

I know I'm not alone.

Just ask my team when they need to do after-hours support and clients leave multiple open and unsaved files for us to deal with.

Leave the multi-tasking to your computer processor. Although, be aware that even your computer, just like your brain, will slow down and struggle if you give it too many tasks. We often get users complaining that their computer is running slow, only to find that they have many apps running and many tabs in each.

The minimum recommendation for computer specs we give our clients is i5 processor and 16GB of RAM or memory, especially if your business is fully cloud-based, as browsers can be really resource hogs!

Are you a notorious multitasker?

How productive are you and your team?

Working remotely, working from home, at the very least in some capacity, looks like it's becoming the new norm so having optics on how your team is doing with their tools is starting to become crucial.

With such a high uptake in the Microsoft 365 suite of tools for teams to work, collaborate, and meet virtually, Microsoft has put together the productivity score for organisations.

Your productivity score is a great dashboard overview of how your organisation is using the tools at their disposal, for how long, and at what times. Great to match up against meetings or training sessions!

Privacy is of the utmost importance to Microsoft at all times, so the productivity score is in no way a work monitoring tool, but simply a way to track the trends and identify the areas the team may need some extra training or the tools aren't being used to their potential.

For you Microsoft 365 users, please give it a go and let us know how you find it!

You can find your productivity score in the Microsoft 365 admin centre under 'reports'. You might have to enable the feature, in which case it can take up to 24 hours before insights are available.

"You can't measure what you can't see!"

Simple tool to help make the online workspace more fun!

How many of your team are working remotely in the current climate? A few of them, most of them, all of them?

Even if it's only one or two team members working remotely, including them in the workplace culture is critical to making sure they feel like they are part of the team and everyone is seeing and acknowledging what they are accomplishing.

We communicate through Microsoft Teams so we've added an app/bot called HeyTaco! 🌮 to help boost workplace culture.

This works on Slack too.

We aren't actually sending each other tacos🌮 to munch on (unfortunately...) but what we are sending each other is a fun version of kudos! Whenever a teammate does something that you want to highlight, you send a message to HeyTaco! saying that you want to give a taco🌮 to your team member for a certain reason and the whole team gets to see it.

As you work towards gaining a certain amount of tacos🌮, they can be redeemed for prizes for individual team members or pooled for a team prize.

It's a great way to shout out your teammates whether they are in the office or working remotely, helping maintain a great culture.

Recognition and feeling valued are super important, now even more than ever, with so many employees moving around jobs and even careers.

We as employers need to ensure we're creating and maintaining a workplace of choice that attracts and retains good people.

How are you keeping everyone involved and growing workplace culture online?